Real Estate Software [Best Software Programs for Agents]

Published on July 31, 2023

Real Estate Software

Real Estate Software

Staying at the top of your real estate career requires more than just excellent negotiation skills. It's also about leveraging cutting-edge software to manage your work, streamline your operations, and enhance your client relationships. 

If you are looking for the best real estate software programs designed for real estate agents, this blog is for you. Here, we look into the specifics of various software, analyzing their strengths, drawbacks, and more. 

From the best lead generation programs to website builders and Customer Relationship Management (CRM) systems, we have them all covered!

Best Lead Generation Software for Real Estate Agents

Best Lead Generation Software for Real Estate Agents

Lead generation in real estate is a critical component of any agent's toolkit. It's how agents find potential clients, nurture relationships, and ultimately close deals. 

There are real estate software solutions that are considered as leaders in the field of lead generation. Each offers unique features that make them stand out, enabling agents to generate high-quality leads and maintain a healthy sales pipeline. 

1. Catalyze AI

Catalyze AI is an innovative real estate software that uses artificial intelligence (AI) to generate leads for agents. The real estate software capitalizes on life-changing events that may lead to real estate transactions. 

For example, when someone inherits a property, Catalyze AI uses artificial intelligence to locate these individuals and provide real estate agents with potential leads. This approach called "step zero" solution, allows agents to position themselves favorably before others can reach out.

The lead generation here is based on deep data analysis and pattern recognition capabilities of artificial intelligence, which are beyond the scope of conventional lead generation methods. Such leads are highly specific and targeted, making Catalyze AI's method one of the most effective ways of generating leads in the real estate industry. You can also build a branded search portal using this tool.

2. Real Geeks

Real Geeks is a comprehensive platform that combines lead generation with supporting tools, earning it high praise for its overall lead generation system. 

The system offers a lead manager CRM that lets agents track, analyze, and follow up with leads effectively. The software scans leads as well. This, combined with the system's property valuation tool and IDX or internet data exchange website, ensures that agents have the resources they need to convert leads into sales.

One of the key features that sets Real Geeks apart is its seamless integration of various marketing tools in one platform, providing a well-rounded solution that caters to multiple needs of real estate agents. The platform also offers marketing tools such as Facebook ad management and mass texting, ensuring that agents can reach out to potential leads in diverse ways.

3. Zillow Premier Agent

Zillow Premier Agent leverages the extensive reach of Zillow, one of the largest real estate platforms. It connects real estate agents with potential buyers effortlessly, making it a top choice for finding buyers. 

As soon as a potential buyer begins their home search on Zillow, agents can establish contact, ensuring they don't miss out on valuable opportunities.

One of the key features of Zillow Premier Agent is its integration with Zillow and Trulia, giving agents instant access to a large pool of potential leads. The comprehensive dashboard allows for efficient lead management, and the real estate software also provides tools for tracking a lead's journey, enabling agents to fine-tune their strategies based on the lead's behavior.

4. Market Leader

Market Leader is considered one of the best real estate software solutions for its robust key features and the value it provides to real estate professionals.

The primary reason for its effectiveness in lead capture is its comprehensive system, which includes a customizable real estate website, a robust CRM, and powerful marketing automation tools.

Specifically, Market Leader provides a platform for real estate agents to establish a strong online presence, which is crucial in the digital age in getting new leads. 

This helps attract potential clients and serves as a platform for showcasing properties, sharing relevant content, and positioning oneself as a market expert. It also allows potential clients to get in touch with the agent, thus generating leads.

Market Leader also provides tools for automating various marketing tasks. This could include sending out regular newsletters, posting on social media, or managing email marketing campaigns.


REDX is a real estate prospecting and lead management platform that provides pre-verified leads from various sources. It has become an essential tool for experienced real estate agents due to the vast amount of leads it offers and the convenience it provides.

For starters, REDX mines leads from a variety of sources, such as expired listings, FSBO (For Sale By Owner) listings, FRBO (For Rent By Owner) listings, and pre-foreclosure records. This ensures a high quantity of leads, though the quality may vary.

All the leads provided by REDX are pre-verified. This feature can save real estate agents a considerable amount of time, as they won't have to manually verify the contact information and other details of the leads.

Another advantage of using REDX is that all leads are scrubbed with the DNC (Do Not Call) list, which helps ensure compliance with legal requirements and reduces the risk of contacting individuals who have opted out of telemarketing calls.

Best CRM Software for Real Estate Agents

Best CRM Software for Real Estate Agents

Of course, after generating leads, you also need the right tools to manage client relationships effectively. Thus, in this section, we delve into the best Customer Relationship Management (CRM) software designed to streamline the tasks of real estate agents!

6. Liondesk

Liondesk stands out for its comprehensive and intuitive user interface, a factor that is immensely beneficial to real estate agents who may not have the time or inclination to learn overly complex real estate software. 

It offers a unified system where you can manage contacts, leads, and deals, reducing the need for multiple platforms and real estate software to nurture leads.

One of the major reasons Liondesk is favored by real estate agents is due to its extensive automation capabilities. It allows you to automate follow-ups and nurture campaigns, reducing the amount of time you would have to spend on routine tasks. 

For instance, with Liondesk, you can set up automatic responses to inquiries, send bulk personalized emails and texts, and schedule periodic check-ins with clients.

Another major selling point of Liondesk is its video email and texting functionality. In an industry where communication is key, the ability to easily send personalized video messages to your contacts can significantly boost your engagement rates. 

It not only creates a unique touchpoint, but it also helps you stand out among other real estate agents.

7. Top Producer

Top Producer has been in the CRM business for a long time and is well-regarded for its comprehensive suite of tools designed specifically for real estate professionals. It offers robust contact management capabilities, helping agents track interactions, follow-ups, and transactions.

One of the key features of Top Producer is its Market Snapshot tool. This tool allows real estate agents to provide prospective clients with real-time, localized market updates and comparables. 

These snapshots can be automated and personalized, providing a valuable touchpoint and showcasing the agent's knowledge of the market.

The task management feature in Top Producer is also highly valued. It allows real estate agents to manage their tasks and reminders efficiently, ensuring they don't miss important activities. It also provides a system for setting goals and tracking progress, which is critical in the often chaotic world of real estate sales.

8. Follow Up Boss

Follow Up Boss stands out due to its user-friendly design and extensive integration capabilities.

One of the core strengths of Follow Up Boss is its lead management system. It automatically syncs lead data from various sources, including social media posts, Zillow, Trulia, and, and it organizes them into one streamlined platform. 

This makes it easier for agents and real estate brokerages to keep track of their potential clients and ensure they're consistently following up with them.

Furthermore, Follow Up Boss has advanced features which include automatic email marketing and drip campaign features. These allow agents to automatically send personalized emails to leads based on their specific actions or statuses. This feature not only helps agents save time but also ensures that their communication with leads is always timely and relevant.

Beyond its features, Follow Up Boss is known for its exceptional customer support. Real estate agents can easily get in touch with their support team for help with any technical issues or questions they may have. This level of support can be invaluable for agents who may not be particularly tech-savvy.

9. Propertybase

Propertybase is a more robust, full-featured CRM that also includes features for marketing and website development. It's a comprehensive platform that encompasses all aspects of the real estate business, from lead generation and management to transaction management.

Propertybase shines in its automation capabilities. It allows real estate agents to automate many routine tasks, such as scheduling appointments, sending emails, and updating client records. This automation allows agents to focus more on their core work, i.e., selling properties and building relationships with clients.

Propertybase also excels in its reporting and analytics features. It offers extensive data analysis tools that allow agents to track their performance and identify areas for improvement. This data-driven approach can help agents improve their sales strategies and become more successful in their work.

10. Real Geeks

This real estate CRM software has gained prominence due to its flexibility and a strong set of features tailored to the needs of real estate agents. 

It provides a user-friendly interface which makes navigation through different functionalities relatively easy, allowing agents and real estate brokerages to focus more on building client relationships and less on managing real estate software. This is crucial as it directly correlates with improved efficiency and productivity.

Real Geeks also stands out in lead management. It includes robust tools for tracking and automated lead nurturing process, including features for scoring leads based on their interactions and behavior, ensuring that agents can focus their efforts on the most promising prospects. 

The CRM also excels in terms of automation, with capabilities that allow agents and brokerage firms to set up automated email and SMS marketing campaigns. These features help maintain regular contact with clients and leads, nurturing these relationships without requiring constant manual intervention. 

11. Wise Agent

Wise Agent is widely recognized for providing exceptional value for money, making it an ideal choice for agents who need a comprehensive set of features but are working within a budget. 

Despite its affordability, Wise Agent doesn't compromise on features or functionality, offering a complete package that meets the unique needs of real estate agents.

One of the standout features of Wise Agent is its advanced contact management system. It allows real estate agents to store and organize a large amount of information about their clients and prospects, including contact details, transaction history, and any interactions they've had. You can also use this for expense tracking and credit report unlike other real estate CRMs.

This comprehensive view of each contact helps agents to deliver personalized service and maintain strong relationships.

Website Builder

Website Builder

Real estate agents need effective, visually appealing, and highly functional websites to effectively market properties, generate leads, and convert visitors into clients. 

Here are some of the best website builders for real estate agents to get you started. 

12. GoDaddy

GoDaddy is recognized for its ease of use and the ability to get a website published quickly. It doesn't require knowledge of coding or design, making it an excellent choice for real estate agents who may not have advanced technical skills.

Moreover, GoDaddy offers a variety of professional templates tailored to different industries, including real estate. 

These templates are fully customizable and mobile-responsive, ensuring a consistent user experience across different devices. The designs can effectively showcase property photos, videos, and details that appeal to potential buyers.

GoDaddy also provides built-in SEO tools that can help real estate websites rank higher on search engines, increasing their visibility to potential clients. 

Additionally, it offers email marketing capabilities that allow for targeted outreach and client relationship management.

13. Placester

Placester stands out for its real estate-focused features and "concierge service," which simplifies the entire process of setting up and managing a real estate website. This service includes website setup, maintenance, blog writing, and even automated lead qualification for agents who prefer to focus on their core business.

Moreover, Placester offers IDX integration, enabling agents to feed property listings directly from their Multiple Listing Service MLS data. This feature keeps the website updated with the latest listings automatically.

Another great thing about Placester is that it provides several professionally designed, customizable, and mobile-responsive templates that cater specifically to the real estate industry. 

These templates are designed to showcase listings attractively and incorporate features such as image slideshows, virtual tours, and interactive maps.

It also includes lead capture tools that can be integrated into listings, blog posts, and other pages, helping to convert website visitors into potential leads. A CRM to manage and follow up on these leads effectively is also inclued.

14. Sierra Interactive

Sierra Interactive is known for its comprehensive suite of tools designed specifically for real estate agents, providing an all-in-one solution.

Specifically, Sierra Interactive provides an integrated platform that combines a website builder with lead generation, CRM, and marketing automation tools. This integration allows agents to manage their online presence, customer relationships, and marketing efforts from a single real estate platform.

Similar to Placester, Sierra Interactive also offers IDX integration, allowing for automatic updating of property listings from the agent's MLS. In addition, it offers customizable IDX search tools that visitors can use to find listings based on their preferences.

Office and Efficiency Tools

Office and Efficiency Tools

Being a real estate agent means you also focus on communication, financial management, document handling, and other admin and office tasks. That said, here are the best back office tools for efficiency you can leverage!

15. Google Workspace

Google Workspace enables real estate agents to collaborate efficiently with their colleagues, clients, or other relevant parties which makes it one of the best real estate software solutions.

They can work simultaneously on documents, spreadsheets, and presentations, providing real-time feedback and modifications. This is particularly useful when preparing property reports, transaction management, proposals, or agreements. 

Tools like Gmail, Google Meet, and Google Chat can help in maintaining seamless communication. Gmail provides a professional email platform, while Google Meet and Chat facilitate virtual meetings and instant messaging respectively, vital for discussions, property tours, and negotiations.

16. QuickBooks

QuickBooks is a comprehensive accounting software package developed and marketed by Intuit. Its features help real estate agents manage their finances through several ways.

For starters, QuickBooks allows agents to track and categorize their business expenses. This could include marketing costs, travel expenses, or property maintenance costs.

It also allows the creation and sending of professional invoices to clients, tracking their payments, and managing overdue balances. This is critical for real estate agents for managing transactions, especially when dealing with multiple properties and clients.

17. Adobe Acrobat Reader

Adobe Acrobat Reader is a program developed by Adobe Systems to view, create, manipulate, print, and manage files in Portable Document Format (PDF). 

This is very much useful since real estate agents often need to view, share, and print property documents, contracts, disclosure forms, etc., most of which are in PDF format. Adobe Acrobat Reader is a universally accepted platform for these functions.

Adobe Acrobat Reader also has the functionality to allow digital sign. This is especially important in real estate transactions where documents often need to be signed by multiple parties, often remotely.

18. DocuSign

DocuSign is an electronic signature technology that allows real estate businesses to manage electronic agreements. 

As part of the Docusign Agreement Cloud, this software real estate allows users to sign and manage documents securely from virtually anywhere in the world on almost any device, making it an excellent tool for real estate agents who often need to manage paperwork remotely or on-the-go.

19. Evernote

Evernote is a note-taking and organization app that can sync across multiple devices. Real estate agents are constantly dealing with a massive amount of information from various sources, so having a tool like Evernote allows them to better transaction management. It can be used to organize their notes, ideas, and tasks in one place. 

This could include meeting notes, property details, client preferences, and many more. The ability to search, tag, and share notes also enhances collaboration and efficiency.

20. Zapier

Zapier is an online automation tool that connects various apps together which makes it one of the best real estate software solutions. It allows users to create automated workflows, known as "Zaps," between different web apps, automating parts of their business processes.

For a real estate agent, this could mean automating the process of adding new leads from their CRM system to their email marketing real estate software, or creating calendar events based on client emails. The goal of using Zapier is to reduce time spent on repetitive tasks, freeing up time for higher-value tasks such as client engagement and property sales.

21. Avochato

Avochato is a text messaging solution for real estate teams that integrates with various CRM system and sales real estate software. In the real estate industry, quick and efficient communication can be the difference between closing a deal and losing a potential client. 

With Avochato, real estate agents can quickly and efficiently manage their SMS communications with clients, ensuring that no message or potential lead is missed. The tool's automation capabilities also free up time for agents to focus on high-priority tasks, boosting their overall efficiency.

The Best Open House and Showing Software for Real Estate Agents

The Best Open House and Showing Software for Real Estate Agents

Organizing open houses and property showings can be an arduous task without the right tools. In this section, we will explore the top real estate software that simplifies the process, from scheduling appointments to collecting potential buyer's information.

22. Spacio

This is a popular tool used for open house sign-ins. It provides a platform for agents to generate quality leads and follow-ups, giving real estate agents the chance to capture visitor information in a professional manner and follow up effectively. 

It focuses on lead generation efforts in an open house, which is crucial for real estate agents to build their client base. Moreover, it is able to integrate with several other real estate software, making it an essential tool in the tech stack of a real estate agent.

23. Curb Hero

Curb Hero is known one of the best real estate software solutions that helps real estate professionals with scheduling and organizing property showings and open houses. 

Its purpose is to streamline the tasks of a real estate agent, making property showings more efficient, enhancing client communication, and ultimately helping close more deals.

24. Zoho Forms

While Zoho Forms isn't specifically tailored for the real estate industry, it is a powerful form builder that can be used to collect and manage information. 

Real estate agents could use Zoho Forms for a variety of purposes such as collecting client information during open houses or property showings, feedback collection, and more. The forms can also be embedded on single property websites or shared via email or social media, increasing accessibility for potential clients.

25. Calendly

This tool is used extensively for scheduling appointments. In real estate, coordinating property showings or open house can be a complex task due to the involvement of multiple parties—agents, buyers, sellers, etc. 

Calendly allows potential buyers to see when the agent is available and book an appointment at their convenience. This not only streamlines the scheduling process but also minimizes the back-and-forth often associated with booking appointments.

26. Matterport

This real estate software stands out for its unique offering—3D space capture. It enables real estate agents to create immersive 3D models of properties, also known as "digital twins", using just a smartphone camera. 

These 3D models can be used for virtual tours, allowing potential buyers to explore properties from anywhere at any time. This is particularly important in the current real estate market, where virtual experiences are becoming increasingly important.

The Best Listing and MLS Software for the Real Estate Industry

The Best Listing and MLS Software for the Real Estate Industry

Real estate listings and MLS are the lifeblood of any successful real estate agent's business. This section will delve into the most reliable and efficient real estate software that seamlessly integrates with MLS databases and enhances your property listing process.

27. is a widely recognized platform in the real estate sector and is viewed as one of the best real estate software solutions. It is one of the most significant sources of residential listings in the U.S., with direct feeds from more than 800 MLSs. This means it often has the most up-to-date and comprehensive listing information, making it a highly reliable source for both agents and consumers. 

It also provides a vast array of search options, sorting functions, and property-related parameters, allowing agents to quickly and efficiently find properties that meet their clients' needs.


This platform focuses specifically on rental properties, including apartments, condos, and houses. It offers comprehensive listings that include detailed information on the properties, high-resolution photos, and 3D tours. can be an essential tool for agents who work in markets with a high demand for rentals. Moreover, the app allows for direct messaging on rental listings, critical for building strong relationships with potential renters over time.

29. Zumper

Similar to, Zumper specializes is tagged as one of the best real estate software solutions in rental properties. It also provides features that streamline the rental process, such as online applications and rent payments. 

Its Pro tool allows agents and landlords to manage all of their listings in one place, making it a potent asset for real estate agents focused on the rental market. Zumper's emphasis on providing a comprehensive rental experience makes it a top real estate software choice for agents in this field.

30. RealtyMX

RealtyMX is a robust property management and marketing real estate software used by many brokerages. It offers tools for managing listings, property management, tracking leads, and sharing information with clients. 

It is specifically designed for real estate professionals, providing features that help with everything from creating an organized database of properties to posting listings to various real estate websites.

The Best Property Valuation and Market Reports Software for Your Real Estate Business

The Best Property Valuation and Market Reports Software for Your Real Estate Business

Understanding property valuation and having up-to-date market reports are essential for competitive pricing and informing clients accurately. 

Here, we will discuss the leading real estate software that provides comprehensive property valuations and real-time market insights so you can see business growth.

31. Zilculator

As a real estate analysis software, Zilculator is designed to assist agents and real estate agencies in determining a property's potential return on investment. It comes with features such as automatic report generation, valuation modeling, and a deal analysis function that helps agents identify lucrative investment opportunities and mitigate potential risks. 

Its automated functionalities minimize the time spent on data analysis, allowing agents to focus more and have complete control of their core business responsibilities.

32. WebDadi

This real estate software offers a comprehensive suite of real estate tools. It features property management tools, real estate database software capabilities, financial management systems, and marketing solutions. 

This wide range of features allows real estate agents to manage their property portfolios effectively and streamline various business operations. The real estate software also facilitates direct communication with clients, enabling agents to provide status updates and notifications as needed.

33. Virtual VAL

This real estate software allows agents to generate accurate and automated property valuations and market reports. This is especially beneficial for maintaining relationships with past customers and providing them with valuable insights into local market activity and property values. That is why it is considered as one of the best real estate software solutions.

This tool is not only efficient but also promotes customer engagement, ensuring agents remain at the forefront of their clients' real estate needs which makes it the right software for valuations and expense tracking.

The Best Communication Programs and Software for Real Estate Professionals

The Best Communication Programs and Software for Real Estate Professionals

Effective communication is key in the fast-paced real estate industry, requiring immediate responses and personalized client interactions. 

In this part of the article, we will discuss top-notch communication real estate software that enables agents to stay connected with their clients and leads in the most efficient way possible.

34. Slack

Slack is a real-time messaging, archiving, and collaborative tool, allowing real estate agents to communicate instantly with their teams, clients, and other stakeholders. It enables agents to create channels for different projects or discussions, increasing productivity by streamlining communications. 

By integrating with a wide array of other business tools like Google Drive and Trello, Slack allows agents to share documents, schedules, and perform many other tasks all within one software platform.

35. Zoom

In the context of real estate, Zoom has become a critical tool, especially in the era of social distancing and remote work that is why it is considered as one of the best real estate software solutions. Zoom allows for video conferencing, a crucial feature for virtual property tours, client meetings, team discussions, and negotiations. 

It's also capable of recording sessions, making it possible to review meetings or share property tours with clients who couldn't attend live.

Key Takeaways: Real Estate Software [Best Software Programs for Agents]

The role of real estate software tools in the industry has become increasingly indispensable. They serve as essential real estate tools to streamline workflow, enhance communication, boost marketing efforts, and overall improve efficiency for real estate agents. 

Whether you're a seasoned real estate professional or just starting out in the field, integrating these real estate software tools into your practice can greatly enhance your ability to provide top-notch service to your clients, and ultimately grow your business.

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